Monthly Archives: October 2024

What Shoes Should Lawyers Wear?

As you step into the courtroom, you’ll want to put your best foot forward. Your appearance strikes an immediate impression and people are constantly looking you up and down as you move through the room.

A striking appearance can help you build an appearance of authority and your shoes are usually the first thing noticed.

When you’re out shopping for the best shoes for lawyers, here’s a few things to keep in mind.

Tips For Lawyers Shopping for Shoes

If you’re reading this, you’re may be in need of advice to shop for the perfect lawyer shoes. To get things started, depending on price to determine the quality of a shoe is not a smart option. Many designer brands, like Prada or Gucci, depend on their brand reputation to make a sale. While they may offer well-constructed shoes, the overall quality may not be suitable for you.

When you are taking a look at the lower-end of shoe prices, quality can vary significantly. To help you with your shoe shopping, here are a few guidelines to follow:

  • Soles: having real, genuine leather on the bottom of your shoe can improve longevity and comfort. When you’re browsing through high-cost shoes, be sure to check the material the sole is made of. Sometimes, shoe companies will use a synthetic leather or create a rubber material that seems like leather. These lower quality materials don’t last as long.
  • Stitching: don’t be fooled. There is a difference between how low-cost shoes and high-cost shoes are bound together. Shoes at a high price point will be delicately stitched together and often use a detailed pattern that is striking and aesthetic. Lower priced shoes tend to have each piece glued together with an illusion of stitching. This can lead to your shoes falling to pieces before the end of their first year.
  • Details: in the lower priced shoe range, you’ll find many shoe companies attempting to mask the markings of high-priced shoes. Instead of hand detailed designs in genuine leather shoes, you’ll find factory machine presses which may have details and miss prints in the final design. A common method of faking design is through injection molding which reduces the appeal of a shoe, especially for lawyers.
  • Leather Quality: avoid cheap leather shoes. It can be tempting for a lawyer to pick a cheap pair of shoes, especially if you’re on a tight budget. However, the factories in China producing many of the shoes being sold today are using cheap scraps of leather and gluing them together to produce high yields. In addition, these shoes will use lower quality, harder leather that will likely be stained to cover any imperfections. Over time, this kind of leather will crease and the imperfections will begin to shine through. Quality leather is often soft and develops a beautiful patina as it ages.

Universal Style

You don’t need a closet full of shoes to be a well-dressed lawyer. Keeping a simple, clean, yet classic appearance is all you need when heading to the office. To achieve that, all you need is black.

Black shoes are a universal standard when it comes to matching your suits to your footwear. It goes with everything and you won’t ever have to worry whether your new suit jacket, whether it is navy, charcoal, or black, will match your shoes.

One thing to keep in mind is that black won’t work with bright colored outfits. However, you are likely not going to be wearing a bright blue jacket into the courtrooms.

Because black shoes are the norm in the business world, it will be easy to find a pair of shoes that fits your budget.

5 Recommended Shoes for Lawyers

If you’re not sure which brands or styles you like, here are five recommendations to guide your shoe shopping.

Paul Evans Brando Semi-Brogue Oxford

While coming in at a high price, the Brando Semi-Brogue Oxford by Paul Evans offers a professional looking shoe for lawyers. It has a classic style with upper lacing and full-grain Italian leather. The Brogue pattern ingrained in the letter is what makes these shoes shine.

Florsheim Castellano Wingtip

The Chicago based company designing these shoes have been around since 1892. Not only do they offer a beautifully crafted for but it also comes at a fair price. If you’re looking for something with a little more elegance, this is the shoe you want.

 

Plain Toe Derbys by Dquared2

Here’s a simple yet powerful black shoe lawyers can wear in any situation. The Plain Toe Derbys by Dsquared2 is made with genuine black leather and use a simple lace style to tie it all together.

 

To Boot New York Finn Chelsea Boots

These professional looking leather boots are great for a lawyer on the go. The leather has a burnished finish with a soft calfskin upper. This shoe delivers confidence in any suit your wear.

Allen Edmonds Verona II Italian Loafer

If you’re looking for something more comfortable and relaxed, having a pair of loafers is a great alternative style of shoe for lawyers. The Allen Edwards Verona II features calfskin Italian leather and silver accessories to accentuate the style.

by Ultimate Guides

Suit Advice for Lawyers

The way you dress often has a lasting impression on people. Lawyers are typically known to wear sleek suits that give them an appearance of authority and power.

While some law firms may be adopting a business casual dress code, associates and lawyers would be wise to ignore this. Formal business appearances will always be necessary if you’re heading into the courtroom or providing a client consultation.

Being caught in a casual outfit is not going to set a professional impression. To truly look like a lawyer, you’ll want to dress like a lawyer. If you’re wondering what you should wear at the office or when heading into the courtroom, here’s some advice about suits to wear.

Suit Color for Lawyers

Before reviewing a few suits for you to consider, you may want to know some of the latest trends in fashion.

Just like in business, you should follow the K.I.S.S. principle: Keep It Stylish yet Simple.

Black – tends to be seen as the most professional go-to for suit colors, however, it may not be suitable to wear in the courtroom. Black suits are often worn at funerals and this is not the impression you want to set when you step in front of a jury

Navy – this is a common color found in the courtroom and having the additional pinstripes is a classic lawyer’s look.

Brown – this color is often seen as informal and may be best to wear in the office and not in the courtroom.

Charcoal – here’s another common color worn in the courts, charcoal can be paired with many colors to give yourself a complimentary look.

White – you might have to be a lawyer working with high-class celebrities to pull this off.

Olive – think about your skin complexion, olive is a color that is difficult to match.

While color is an important feature when considering what suit to wear at the office and when going to court, style is equally important. Polka dots may be your thing, but it may not convey the impression you desire. Remember to keep it simple, flat colors with the occasional pinstripes can provide a great foundation for your lawyer’s wardrobe.

Suit Accessories for Lawyers

Your suit serves a few specific purposes: to look sharp, to look prepared and to look professional. When selecting accessories, there are a few items that can put your suit together or strip away the appeal.

Neckties – every lawyer in a suit needs a necktie. Depending on the style of suit you wear, choosing the right necktie can accentuate your overall appearance. Having a simple silk necktie with stripes or a solid color can maintain a professional appearance. Using bright colors, while showing off your personality, can be distracting.

Cufflinks – getting a sophisticated pair of cufflinks that add a touch of style to your lawyer’s suit. Try not to get anything too bold as a simple set of cufflinks should be all you need.

Tie Clips – while not a significant enhancement to your overall appearance, having a tie clip makes your suit more functional and looking neat.

Maintaining Your Suits

There’s something about suits that have an effect on people’s personalities. Suits tend to add a boost of confidence, make you feel stylish, and of course, convey that you are serious about your career in law.

However, suits can be pretty expensive. If you’re in your first year of practicing law or you’re experiencing a financial crisis, you may try to use the same suit from your university years.

In all likelihood, the body you had years before is not the same body you have today. Having a properly fitting suit can make all the difference when interacting with new clients at a free consultation. Consider getting your suits refitted at a tailor or make an investment and restock your wardrobe.

Another important thing to do with your suits it to properly care and tend to them. Here are a few tips to guide you:

  • Never put it in the laundry, always dry clean.
  • Hang it up with a hanger whenever you don’t wear it.
  • Have multiple suits to give some suits a break
  • Brush it down with a soft brush to reduce dry cleaning visits
  • You’ll ruin your suit if you use an iron

Suits for Female Lawyers

Women’s fashion tends to have much more diversity and flexibility than men’s. However, even with the acceptance of casual attire in some law firm’s, sticking with a conservative attire works well with interviews, court appearances, and client meetings.

In the past, skirted suits were the expected dress code for female lawyers. However, this has changed and women in law are now seen wearing pantsuits. If you are considering to wear skirts, the common rule of acceptance is that your skirt should fall below the knee.

While suits are a common necessity for lawyers, women can wear other acceptable clothing such as cardigans, vests and collared polo shirts.

Women searching for suits to practice law have a few more things to consider than men. Wearing tight-fitting suits and low cut tops of any kind will be seen as inappropriate. As well, wearing skirts above the knee can be distracting and unprofessional.

Overall, there are similar rules that apply to both male and female lawyers: wear suits that fit properly and maintain professionalism.

by Ultimate Guides

Office Supplies Every Lawyer Should Have

For lawyers who are starting their own law firm having the right office supplies with help with staying organized and improving productivity. An additional purpose that office supplies should provide lawyers is to set a strong first impression whenever clients enter the office.

Whether you’re changing directions in your career or just getting started practicing law, having the right supplies and best website design will be determined by your budget and personal preference. However, one thing to consider is that purchasing the supplies for your lawyer’s office is one of your first business decisions. Purchasing a beautiful mahogany wood desk then experiencing budget cuts, later on, could result in an office environment that’s less than ideal.

Furniture Set First Impressions

Although legal services aim to help people in various situations, lawyer’s must consider their practice with business in mind. Setting a good first impression begins the moment prospective clients steps foot in your office, takes a look at your suit, and scans the conditions of your office.

  • Desks: This will be your workstation. Having a spacious and large desk can help with productivity and reducing the feeling of working in a cramped space. You should consider the height of your desk in relation to your body size. If you have a computer, will you place it on your desk or have an additional side table to use it?
  • Chairs: While your desk is vital for your workflow, having the right chair requires careful consideration. Consider this the throne of your working world. You’ll want to invest in something that is comfortable for the days you’ll spend hours working on your cases. Depending on whether you purchase a chair with wheels or four wooden legs, you may want to purchase a plastic floor covering to improve mobility and reduce damage to the office floor.
  • Bookshelves: these are a necessity for a lawyer’s office. Bookshelves allow you to organize all your law books, keep them in place, and show them off to those browsing around the room. It’s best to choose a bookshelf that matches your office furniture to avoid clashing.
  • Writing Supplies: this one may seem obvious, but it is important to have a bulk supply of writing instruments to work with your clients. In addition, your clients may be required to fill out forms and provide their signature so it is important to have extras at hand. As your practice grows, you can invest in branding your law firm, you can get pens with your logo, law firm name, and contact number.
  • Envelopes: here’s an office supply lawyer’s don’t want to run out. Law offices send out letters to clients and other attorneys on a daily basis. Buying envelopes in bulk is a simple and affordable solution which allows you to have envelopes available whenever you need them.
  • Lighting: most offices are built with good lights to keep the office bright and functional. However, you may find that some parts of the office may feel darker than others, especially if you’re stuck working after hours. Investing in a lamp to provide additional light in the office can help make it more inviting.

A few more fundamental supplies lawyers should have in their office include trash cans, recycling cans, magazine and coat racks.

Lawyer Office Supplies: Quick Checklist

In addition to the items above, you probably need the following items below. You can cut costs if you buy in bulk and keep extras in a storage space. Also, creating a partnership with a supplier can provide you with additional benefits and discounts.

As you prepare your office it can be easy to forget all things you need for your office. Here’s a checklist to ensure you have everything you need:

  • Stationary supplies
  • Legal pads
  • Paper (legal-size and standard)
  • Envelopes
  • Protective desk covers
  • Coffee Machine (a must)
  • Sticky notes
  • Pens
  • Pencils
  • File folders
  • Staplers
  • Staple remover
  • 2 and 3 hole punch
  • Tape
  • Sticky tabs
  • Scissors
  • Rubber bands
  • Paper clips
  • Corkboard and pins
  • Three-ring binders

This list should serve as a starting point to getting the supplies you need at your office. You will be able to find most of these supplies at your local stores or you can shop online to find more variety and style. While it may be tempting to cut corners to save some money in the start, remember that the environment of your lawyer’s office can shape the overall impression of your legal practice. If you’re not too concerned about your office space because you often meet clients somewhere in the community, here are some things you’ll find in a lawyer’s briefcase.

by Business, Ultimate Guides

Legal Document Software for Lawyers

Imagine having a solution to writing out the same forms, again and again. For lawyers manually inputting information, legal document software may be a new way forward.

Legal document software provides lawyers with the ability to accurately and quickly create legal paperwork. Automation in the legal world may seem like a frightening future. However, when you can save time on redundant tasks, greater opportunities for the firm can be found.

What is Legal Document Software

Legal document software is a modern approach to improving efficiency and workflow at the office. By reducing the workload, lawyers can focus on reducing costs, saving time, and keeping their clients happy. Don’t be confused with legal management software, as this focused primarily on creating important legal materials.

Legal document software provides lawyers with a variety of templates that can be branded, designed, and customized for every client’s need. Templates allow lawyer’s and their assistants to complete tasks in much less time.

Functions of Legal Document Software

Aside from the obvious time-saving benefits of having ready-to-use documents, legal document software provides the following functions:

  1. Document Scanner Tools. If you have to scan your documents, you can easily upload into the program and convert them into PDFs and images to send to clients.
  2. PDF Tools. Since PDFs are a common document format lawyers send to clients, the PDF Tools allow editing, modifying, and adding signatures to legal documents.
  3. Automation Tools. There are certain parts of documents that must be added to every document. By creating a template in advance, these elements can be added to a legal document to save time.
  4. Data Control. Saving and organizing files are easily managed. You can also ensure that newer versions and updates never override previous versions to reuse them again if needed.
  5. Integration Tools. If you have a CRM service or want to send documents directly to your client’s emails, the integration tools allow you to connect your accounts.
  6. Legal Signature Integration. Some legal document software can be used with digital signature tools to create legally binding documents for computers or mobile devices.

Legal Document Software Precautions

Just as you secure your legal documents in locked cabinets and safe locations, you must consider the safety and security of your digital documents. Failing to keep your legal documents safe can lead to some serious legal consequences. Protecting your digital documents from hackers and theft must be a top priority.

To combat comprised data, legal document software offers a range of solutions to ensure you legal documents remain safe. Some may use a two-step authentication (i.e. providing a password and a pin code on your phone) or require a direct portal through a secure channel.

Storage Options

When deciding on which legal document software to purchase, you’ll want to consider whether to have a cloud-based storage or on-premise storage.

Cloud-based storage offers a secure server from the service provider to save and access data. Going back to the previous point, you should check with the service provider to ensure that your data is encrypted, has back-ups, and high-grade security.

These cloud-based products are offered via subscription license. You will be expected to pay a recurring monthly fee, or if available, a reduced annual rate. This may seem like an appealing choice as the fees are much less in the beginning.

On-premise storage allows you to manage and store documents directly on your devices. You own the software, instead of subscribing month-to-month, and you may require your own IT support. Keeping your data on private servers and away from your own laptop can prevent a situation where your computer malfunction and all data is lost.

Examples of Legal Document Software

MyCase offers cloud-based document solutions to improve communications with clients and minimize daily legal tasks. It features an intuitive form filling tool with task automation. They also provide solutions for organizing case documents, sending encrypted messages to clients, the one-click firm generated reports, billing solutions (i.e. invoicing and payment collection), and calendaring.

Pricing is just $39 per month for their cloud-based subscription. You can also try MyCase free for 30 days.

Abacus Law provides case management and document automation software. This is a cloud-based service with AES 256-bit encryption. With applications for androids and iOs, you can even access documents from your smartphone. In addition to their automation services, Abacus Law offers a full suite of useful tools such as email management, analytics software, and accounting software.

You’ll have to contact their sales department for a quote or schedule a time to see a demo.

TimeSolv has not only document management solutions and automation but also other tools to manage many aspects of your firm. Their document automation software allows you to create custom files unique to each customer while reducing the workload with custom templates.

They have a sliding pricing scale, depending on the size of your firm, with the starting price being $34.95 per month/timekeeper. You can also try it free for 30 days.

PracticePanther offer legal document solutions for small sized law firms. Their focus is to cut costs and save time for lawyers. They also offer a suite of services such as 1-click invoicing, email integrations, CRM, chat applications, and trust accounting. They offer a secure cloud service following HIPAA compliance.

Their monthly plan starts at $59 per month with a 7-day free trial.

Important Note

Legal document software is not an alternative to creating and managing all documents. The vast number of documents required for lawyers to perform their duties can be too much to convert into digital documents. Digital software should be used primarily to reduce redundant tasks and improve workflow in critical areas of your practice.

by Business, Ultimate Guides

10 Tips To Avoid Legal Malpractice For Lawyers

Although lawyers fight to protect their client’s interests,  it is equally important to protect themselves from legal malpractice. Lawyer-client communication is one of the biggest factors that lead to situations where clients turn on their lawyers. Others include time management and not meeting deadlines.

Regardless of the reasons behind the claim, there are a few things lawyers can do to avoid legal malpractice.

  1. Require a retainer. To avoid losing funds request money in advance for your services (you can set up an automated accounting system to remind you when your trust fund is running low). Whenever a client fails to replenish the retainer, stop working. Your services are based on the hours you put in for the client which they have to pay for. By establishing this strict guideline, it holds you accountable for your services and reduces problems with collecting payments later on.
  2. Have a written contract. When you’re consulting a new client, be sure to provide them with your core services in writing. Include in this document information about your retainer, terms of service, and clearly define what you are obligated to do under the retainment.
  3. Document diligently. While it will be impossible to document every detail regarding your matter, putting a consistent effort toward documenting your interactions with clients can reduce legal consequences should your client sue. Letters may be effective, however having emails, notes, and documents with time-entries can be most effective. If you’re providing advice regarding serious issues due to drastic situations, you may want to consider recording this information. If for any reasons a client confuses your words and questions what you said, you can look back on your documentation to provide clarity and avoid malpractice.
  4. Get to know your client. This point should be number 1: know who your clients are. If you’ve established your law firm as a limited liability company (LLC) you’ll have to clearly distinguish between your responsibilities, your interactions with your client, and the relationship with the firm. You may have to state in clear terms that you are only a representative of the firm and what that means between you and your client.
  5. Never miss a deadline. For new lawyers, they can be most challenging if you underestimate your workflow and time management. Setting realistic deadlines and completing tasks ahead of schedule can avoid conflicts with your clients. Remember, when you deliver earlier than the client expects, the results tend to lead to a satisfied client.
  6. Avoid suing your clients for fees. Although you may have the documentation and support to provide a claim against your client, pushing a lawsuit on a client to collect fees can backfire. If you sure your client, they’ll likely review their own documentation and experience then find a way to countersue for malpractice (i.e. implying that was the reason they stopped paying in the first place). Even if you are insured, some insurance policies are exempted from protecting you from malpractice claims if you are suing your clients for missed fees.
  7. Refer clients to others. It can be tempting to take on clients in an area you are not familiar with if you are experiencing financial pressures. The best thing to do is to build your network and refer such clients to close connections to avoid misrepresenting a case that may be too much to handle. In the long run, building relations with other lawyers and firms can lead to referred clients coming back to you.
  8. Understand the ethical rules. This applies especially to conducting online marketing and other web related tasks. The ABA has ethical rules that all lawyers are expected to follow. While the rules themselves may not be black and white, understanding what you can and cannot do online can help you avoid problems should sensitive information be leaked or clients have a bad experience with some of your outsourced legal staff.
  9. Connect with your client. It is important to know your client, especially when detailing the contract for your services, but it is just as important to build rapport. Are you operating a profession or running a business? While it can be enticing to provide legal services to earn a salary, there comes a line between working for money and working for people. If your clients are just a means of making money to enjoy your lavish, rich lifestyle, it shouldn’t be a surprise that malpractice lawsuits continue to come in.
  10. Get malpractice insurance. In the worst case scenario, having malpractice insurance can protect you. Malpractice insurance policies vary from provider to provide so you should review carefully the terms and protective benefits before choosing the right policy. Here’s more information about malpractice insurance for lawyers.

These are just 10 points to avoid malpractice at your law firm. If your focus is providing exceptional legal services, build connected relationships with your clients, while providing fair fees, getting sued should be the least of your worries.

by Business, Ultimate Guides

Life After Law School: What New Lawyer’s Need To Know

You’re one of many who have spent years in school studying the intricacies of law and spending thousands of dollars to get to the bar exam. Then, after all that hard work, what’s life like after law school?

You may have ambitions to become the best state lawyer or you may simply want to become a partner at a local firm. Whatever path you choose to go on, here you’ll get a glimpse of life after law school.

Competing for a Place in Law

There are only so many big law firm’s offering high paying positions. Often these firms are selecting the top of class from the world’s best law schools.

If you’re unfamiliar with these school, every year the National Law Journal (NLJ) publishes a report on which schools are sending their graduates to practice biglaw. Here is their list of the top 5 schools:

  1. Columbia Law School
  2. University Pennsylvania Law School
  3. University of Chicago Law School
  4. Northwestern University Pritzker School of Law
  5. Duke Law School

To see the entire list from NLJ, go here.

If didn’t attend one of the top schools listed above, there are still many choices available in your career of law. Some graduates choose to become an intern or start a clerkship to gain the experience and expertise to practice law at a higher, more competitive level.

Some internships offer a paid position and clerkships are done alongside a judge. Taking this route after law school can provide you with insight into how the law is practiced within the courtroom and prepare you for other aspects of the law.

Other options include continuing to study law at a doctorate level and obtaining a degree such as:

  • Juris Master – M.S.
  • Master of Laws – L.L.M.
  • Doctor of Judicial Science – S.J.D.
  • Doctor of Comparative Law – D.C.L.

Each of these educational routes will add an additional year or two of study. However, the investment can be well worth the time and can lead to a better paying lawyer salary.

Life as an Associate

Traditional law firms use to function using a two-tier system for lawyers which included: associates and partners. An associate would be expected to work at the firm for almost a decade before being considered a partner. If you became a partner, you would be given equity and given a share of the firm’s profits.

Before the 1980s, many associates would stay with one law firm working hard to become a partner. However, when American Lawyer, a monthly magazine dedicated to lawyers, published a listing of the country’s profits per partner at the largest firms, the working world of law began to change.

Now, it is likely that both associates and partners will work at multiple firms, for both experience and profit, over the duration of their career. Life after law school can be extremely stressful for newly appointed associates that have high debt while dealing with a heavy workload.

However, as an associate, you will have the freedom to explore the area of law that interests you. As well, responsibilities like court appearances, client consultations, and depositions will gradually increase after the first year of practice. You may even be expected to continue educating yourself about your area of practice as you work at your firm. This is a part of the grooming process if you plan to stick around and become a partner.

Becoming A Partner

Although the path to partnership differs from firm to firm, most associates seek to become an equity partner and receive a portion of the profits.

Before becoming a partner, you may first become a senior associate and then a non-equity partner. Both advancements will receive a higher salary and significantly more responsibility. However, when becoming an equity partner, there is also an added level of liability which makes you responsible for keeping the law firm profitable for years to come.

You will likely not become a partner straight out of law school, however taking this big step in your career provides guaranteed employment and becoming a partial owner of the firm.

For more about becoming a partner, go here.

Alternative Paths to Law

Depending on your situation and your experiences out of law school, you may decide that working law firm as an employee is not fit for you. The years, dedication, and hard work may seem too far away to yield the career path you dreamed about while studying for the bar.

An alternative path to becoming an associate and waiting to become a partner may be starting your own law firm.

There are a few things to consider if starting your own law firm is the path for you:

  • Registering your business (i.e. LLC, Sole-proprietorship, etc.)
  • Establishing your presence in your community
  • Developing a website for your law firm
  • Marketing your legal services
  • Finding new clients
  • Avoiding malpractice

If you’re thinking about starting your own law firm, here are a few articles to guide you toward developing a successful legal career:

Getting Your Law firm Started

Having A Website For Your Lawfirm

Marketing Your Law firm

Understand Risk

Software to Improve Your Law Firm’s Efficiency:

by Ultimate Guides

Top 7 Law Firm Accounting Software For Lawyers

Accounting programs for lawyers make your legal services run more effectively and efficiently. There are many accounting programs available and most are designed to improve time management, billing, accounting, and case management.

To save you time, here is a review of the top 7 law firm accounting software designed specifically for lawyers. Hopefully, you will find the best software program that is the right fit for your legal services.

#1: Clio

Clio’s focus is to reduce the number of time lawyers spend on administrative tasks. The best part about Clio is that you only need to pay for the monthly subscription. After you subscribe, you won’t need a network administrator to maintain the software and you can run it on your PC or mobile device.

In regards to security, Clio’s cloud-based allows you to store sensitive information on your computer while being accessible to you anywhere.

Clio is one of the most simple accounting software programs for lawyers by handling all your basic administrative tasks while on the go.

Features:  

  • Matter Management
  • Time Tracking
  • Billing
  • Client Payments
  • Legal Accounting
  • Calendar
  • Lead Tracking
  • Document Management

Pricing starts at $39 per month and you can get started with a trial using just your email.

#2: Xero

Xero has been rising in popularity in recent years and has been in competition with QuickBooks (#5 on this list).

Xero features an easy-to-use software service because it is entirely web hosted. There is no downloads or installations required. You can access your accounting information from any device and all browsers (Google, Firefox, Windows, etc.).

With a subscription to Xero, you can add unlimited users to manage your accounting. There is no additional fee for users which is common in other accounting software services on this list.

The highlighting feature of Xero is that is most useful for small law firms and includes comprehensive user guides as well as responsible customer support.

Features: 

  • Payroll Management
  • Unlimited Users
  • Expense Tracking
  • Invoicing and Billing
  • Customizable Reports
  • W2’s and 1099’s
  • Direct Deposit

Xero’s starter plan limits you to 5 bills and 20 bank transactions. However, you can try their software free for 30 days.

#3: Bill4Time

Bill4Time is a dedicated billing software solution for lawyers. They focus on providing law firms with the ability to create professional invoices quickly and easily.

Clients will have the option to pay online which will be tracked and recorded on the dashboard. Bill4Time accepts Paypal, Stripe, and all major credit cards. From a billing perspective, Bill4Time makes client billing seamless.

Features:

  • Client Billing
  • Time Tracking
  • Invoice Templates
  • Client and Account Management
  • Reporting
  • Online Payments
  • Expense Tracking
  • Mobile Apps

Bill4Time’s starting price is focused on solo law practitioners with more options for those running a law firm with multiple partners. You can also sign up to try Bill4Time for 30 days.

#4: Legal Files

Legal Files provides case management and matter management solutions to improve a law firm’s legal management needs.

Legal Files is commonly used by corporate legal departments, law firms, university legal departments, insurance companies, and various levels of government.

Its features allow lawyers to manage their cases, emails, documents and contracts, contact information, e-billing, and invoicing. Legal Files’ key feature is that it allows lawyers to automate their office workflow to free up time for lawyer’s to dedicate to their clients.

Features:  

  • Corporate Matter Management
  • Government Case Management
  • University Matter Management
  • Insurance Litigation Management
  • Contract Management
  • Law Firm Case Management
  • Investigation Management
  • Legal Aid Case Management

Legal Files offers pricing licensing packages with a one-time payment. You’ll have to contact the company for more information on a package that suits your firm.

#5: QuickBooks

QuickBooks made the list because it provides a powerful accounting software solution for every industry. It has detailed reporting metrics allowing you to capture the costs of all your firm’s activities. From gas mileage to expenses to payroll, QuickBooks does it all.

QuickBooks for its well-rounded accounting solutions and robust set of features. They have an as strong reputation and have been in operations since 1983.

While the capabilities of using QuickBooks and all its add-ons may seem overwhelming, their user interface and customer support make integration into your law firm’s accounting needs simple and straightforward.

Features:  

  • Cash Flow Control
  • Expense Organization
  • Spending Automation
  • Custom Invoicing
  • Easy Payment Solutions
  • One-click Reporting
  • Multiple-user Access
  • Payroll Solutions
  • Taxing

QuickBooks has some of the most affordable pricing plans for their accounting software. You can save 50% by purchasing right away or start with a trial for 30 days. There are also additional add-ons such as Enhanced Payroll ($19/month) and Full-Service Payroll ($49/month) available for the Simple Start, Essentials and Plus plans.

#6: PCLaw by LexisNexis

PCLaw by LexisNexis is a trusted software management solution used by over 15 000 law firms. It offers complete control over your billing and lets you charge for the time effectively.

PCLaw is a robust accounting software for lawyers and is streamlined toward accurate billing through their Time Entry Advisor.

Installing PCLaw just takes minutes and all upgrades are managed within your maintenance plan. For a worry-free, lawyerfocused accounting software, PCLaw would be a great choice.

Features:  

  • Accurate Time Tracking
  • User-Friendly Interface
  • Billable Hours Tracking
  • Accounts Payable, Receivable, and Banking
  • Financial Reporting
  • Trust Accounting
  • Advanced Security Settings
  • Visual Analytics

#7: ProLaw by Thomson Reuters

Thomson Reuters is a dedicated and trusted intelligence technology company that has developed ProLaw specifically for lawyer’s accounting needs.

This accounting software is suitable for mid- to large sized law firms. Their suite of accounting solutions provides expense management along with mobile tracking for lawyers who spend time working on cases remotely.

Like other law firm accounting software on this list, ProLaw offers custom invoicing, accurate tracking, and document management. The program is more sophisticated than others here but their training modules and both online and email support provide you with the help you need to get set up.

Features:  

  • Case and Matter Management
  • Secured Data Storage
  • Financial Reporting (1099s, Budget, Billing, etc.)
  • Cost Recovery
  • Expense Tracking
  • Calendaring & Docking
  • General Ledger
  • Online Bill Payments
  • Billing and Invoicing
  • Bank Reconciliation
  • Accounts Billable and Receivable

To start using ProLaw, you’ll have to contact their sales team for a quote.

by Business, Ultimate Guides

SEO Secrets for Lawyers

If your law firm has a website, you may want to have an understanding of SEO. SEO stands for Search Engine Optimization and this helps your website get placed on the first page of search engines.

SEO for lawyers requires techniques, strategies, and sometimes coding to get your website ranked and capable of bringing prospective clients to your law firm.

Getting on the first page of any search engine (like Google, Yahoo, Bing, etc.) provides your law firm with significant benefits. You can reduce the costs of ad spending by creating an SEO focused lawyer website that allows search engines to provide you with organic traffic.

This article reveals some SEO secrets specifically for lawyers.

Onsite SEO for Lawyers

If you’re don’t understand computer coding, at the very minimum you should try to grasp the concept of onsite SEO.

In order for search engines to do their job and showcase your website in their search results, you have to give them detailed information on your website.

In your articles and web pages, there are elements known as title tags, headers, meta descriptions, and URLs. Having a solid foundation in onsite SEO will deliver successful results in the other parts of SEO found here.

When it comes to your titles to articles, best practice suggests to keep them up to 70 words in length. Anything longer and they won’t b displayed in the search results.

For the meta description, use between 150 to 160 words.

Another important feature of SEO is including a keyword. This keyword is used as a primary identifier of the page or article. Use this keyword in the title, meta description, and URL.

Your article or page should also include the keyword in a readable and non-intrusive manner. Using a keyword too often, known as keyword stuffing, can actually have a negative effect on your site’s SEO.

For lawyers, keeping your keywords and content relevant to your readers while including the appropriate title tags and meta-descriptions will be of benefit to your search engine rankings.

Schema Markup for Lawyers

 

Since you may be busy with clients and other aspects of legal work, SEO on your website may not be within your scope to perform.

If you intend to outsource SEO to an expert, something you may want to be aware of is Schema Markup for Attorneys. Although this may not have a significant impact from an SEO standpoint, the added coding involved provides more informative results for people using a search engine.

Schema Markup allows you to add more details to your meta-descriptions which can be displayed in the search engines. From business hours to special events, these details will be coded in a way that engines can recognize and input in the results.

For more information, please see schema markup for attorneys to understand which markups to include on your website.

Local SEO for Lawyers

Local SEO is an effective strategy to get your law firm’s website noticed by those searching in your area. There are a variety of ways you can apply local SEO to your website.

To get started, add your website to business directories (i.e. Yelp, Foursquare, Yellowbook, Google My Business, Bing Places for Business, and more).

Once you have placed your website on these directories, especially those connected to search engines like Google and Bing, when a prospective client makes a search in New York…

… your law firm is in a better position of being ranked and discovered.

Here are some statistics about local searches from Business2Community and SearchEngineLand:

If you haven’t done so already, register your law firm’s location in Google maps and other mapping engines. Whenever a prospective client performs a search in your area, your law firm will pop up.

Link Building for Lawyers

Link building can be time-consuming, however, if done correctly, it can lead to a lot of traffic to your website and inquiries for a consultation.

There are all kinds of links you can have, the most important being links placed on another website that directs to yours.

These links can be in the form of text, images, or other pieces of HTML that include a hyperlink (i.e. “href” attribute) for your website or a specific page.

Getting your links out there can be as simple as providing quality content that people share and include in their own articles, new pieces, and blogs.

If you have a partnership with other lawyers, considering exchanging their links on your website with your links on their website.

Other ways to build strong backlinks to your website include:

  • Writing guest posts on other blogs and lawyer websites
  • Adding your link to online resource pages
  • Commenting on forums / online communities
  • Writing responses on Quora
  • Posting on Reddit
  • Set up a Wikipedia page for your law firm

These are just a few suggestions. Backlink building requires strategy and careful planning. If you use tactics such as hacking other’s websites to inject backlinks, hiding text on your page which cannot be read by visitors but found by search engines you may be negatively impacted by search engines.

Search engines use sophisticated ways to scan the internet and gather information about your website. It knows who has links to your website and where your website is linking out.

NoFollow vs. DoFollow Links

One thing you should keep in mind is that there are different kinds of links: follow vs. no follow.

Nofollow links are those that do not give you any boost in the search engines. They simply send traffic from that website to your website. That’s it.

DoFollow links are those that give you a boost in the search engines. These links are telling search engines to rank the site.

This reason this exists is to prevent spamming, however from a lawyer’s SEO point of view, you may want to know what kind of backlink you are building and whether that will provide a benefit to your search engines results.

by Local Search, SEO, Websites

Why Should Lawyers Use Live Chat On Their Law Firm’s Website

If your firm has a law website, having a way to instantly communicate with visitors can increase your firm’s intake of new clients.

Live chat software is a smart solution when it comes to your online marketing and advertising efforts. When a visitor engages with your live chat, you can quickly and immediately address their questions or schedule a consultation.

Before going on about the benefits live chat provides a law firm’s website, there are ethical issues to consider. While you may be eager to use clever marketing techniques to convert visitors into your next client, the American Bar Association has outlined some ethical rules for lawyer’s websites.

With an understanding of what you can and cannot do, the following five points will review the top benefits of using live chat.

Easy to Get Started

Worried that installing live chat on your law firm’s website will require technical knowledge?

Many live chat services can get their software running on your website in just a few clicks. Whether you have computer knowledge or not, once live chat is installed on your website, the next thing to do is to get ready for visitors to your website.

When a visitor arrives at your website, they will receive a notification that you (or qualified staff) is standing by to offer assistance. If the visitor engages with the live chat messenger, you will be immediately notified and a live chat session can begin.

All live chat services offer varying packages and features. Some can provide pre-scripted bots which allow you to direct visitors using prompted questions, toward providing their contact information.

Establish Trust and a Good First Impression

In a lawyer’s line of work, you know that most people do not enjoy the legal process. When it comes to finding a lawyer for their situation, people want to alleviate their problems and quickly as possible.

Live chat allows you to set a good impression the moment a prospective client lands on your website. You can quickly engage in a conversation and build trust by addressing their needs. You can respond to visitors specific needs and prepare them for intake.

When your prospective clients end the live chat session, they will feel listened to and relieved. This is a much better alternative to filling out contact forms and waiting anxiously for your phone call.

Differentiate Your Legal Services

Law firms are constantly searching for new ways to differentiate themselves from their competition. With live chat, law firms can provide a 24/7 reception and continue to collect leads for prospective clients after hours.

In certain situations that require legal services, prospective clients are often enduring emotional situations and want immediate assistance. Those recovering from a personal injury, going through a divorce, or on the brink of bankruptcy are looking for a solution as soon as possible.

Imagine being frustrated, sad, or extraordinarily angry, if you can’t find what you’re looking for on a website within a few seconds, you’ll likely go to another lawyer’s website with the solution.

Having live chat on your website is a sure way to address the immediacy and urgency of your prospective client’s situation.

Reduce Intake Time

In case you find yourself preoccupied with client’s cases and your staff is busy with administrative tasks, you can still use live chat to continue intaking.

Some live chat companies offer a unique service allowing you to have 24/7 live chat on a per-lead-basis. This means that whenever a visitor comes to your website, uses the live chat, and provide their contact information (i.e. e-mail, phone number, etc.), you pay the live chat company.

This is both time efficient and cost-effective as you won’t have to hire another receptionist or staff to handle inquiries at odd hours. Often, people are too preoccupied during typical work hours to contact your office. Live chat allows you to collect leads even after you have closed the office.

Another beneficial feature is that should the live chat provide a lead or begin intaking a client, you can receive an immediate notification. This allows you to respond either by email or phone call to that prospective client following their inquiry to your law firm.

Increased ROI and Conversion Rates

This is likely to be the most valued part of any live chat software. When you have a successful website with traffic coming in, converting them into clients is the next thing to do.

All that money you invested in web design, hosting and creative advertisements would be for nothing if visitors weren’t becoming your client. Live chat has a proven ability to increase conversion rates on websites.

Obtaining answers to problems is a high priority for people browsing online. Instead of wasting time search through help forums, FAQs, or irrelevant articles, live chat solves problems quickly.

In addition, live chat providers offer fair pricing and may even go so far as to guarantee an increase in conversions or your money back. Having this kind of promise allows your website to focus on what matters most: finding new clients.

Final Thoughts

If you’re using Facebook Ads or Google Adwords to promote your law firm the live chat icon on your website can improve your ROI. However, the American Bar Association (ABA) has stated a few rules about using live chats on a law firm’s website. To review these ethical rules, please see ABA Rules for Websites and Advertising.

by Marketing

6 Reasons Why Lawyers Should Use Facebook Ads

Getting your law firm noticed can be one of the most challenging parts of your legal service. While traditional methods of advertisement (i.e. newspaper, radio, etc.) may still have some effect, in today’s smartphone-driven world, lawyers using Facebook Ads can give them an added advantage. We suggest hiring one of the best Facebook advertising agency to get you up to speed.

Before getting started, you may want to review this article about Facebook Ads. It’s an overview of Facebook Ads and can help you get started.

In this article, let’s look at the reasons why lawyers should be using Facebook Ads and how it can benefit the firm.

Access to Prospective Clients

Facebook is more than just a place to communicate with friends and share cute videos of cats. Many businesses are using Facebook because of the possibility of building strong relationships with their customers and clients.

Start with a Facebook page. Then share relevant content that people will want to read. Let your law firm website be the place where you advertise your services and your Facebook presence be where you establish a connection.

Facebook is a huge marketplace where people are sharing personal information about their daily lives. From their upcoming divorce to a recent car accident, Facebook gives you access to many prospective clients.

Target Specific People

Looking at the advertising potential of Facebook, the ability to create demographic specific ads allows you to target more people likely to use your legal services.

Facebook Ads has evolved significantly in recent years. They continue to make modifications and improvements to the way you can set up your ads.

For local businesses, the benefits are big. Being able to target specific regions of a city or groups of people experiencing similar problems can guide you toward a more effective Facebook Ad campaign.

Unlimited Customization

Aside from the targeting abilities Facebook Ads provides, you also have unlimited potential for customizing your ad campaigns.

Consider creating a unique landing page on your website that directs people clicking your ad. Send them to an email list subscriber or request a phone call right away.

The most important thing to do is to have a landing page that is related to the Facebook ad you use. Here are a few things you can put on your landing page to improve your ads performance:

  1. A short (~2 minute) video detailing your legal services
  2. 4 to 7 pieces of important information
  3. Your call to action (i.e. submit your email or give us a call).

Keep your landing page short and to the point. The purpose of Facebook advertising is to direct prospective clients toward contacting your law firm. If you have too much on your landing page, it can be overwhelming and cause visitors to leave right away.

An alternative to the landing page approach may be to send those who click your ad on your Facebook Fan Page. When they’re there, you can offer a valuable piece of content for their contact information.

Affordable

Unlike Google PPC, which has competitive keywords costing more than $100 per click, Facebook Ads can be very cost-effective and you can find some of the best google adwords agencies that can help you execute these campaigns.

If you’re doing the advertising yourself, it may take some time to find the right combinations before you discover an effective ad result.

In contrast, there are many digital marketing services that can offer their expertise in creating a campaign that fits your budget.

Whether you want to spend a few hundred dollars per month or significantly more, you can set up a campaign and measure the results. Knowing where your budget is going and evaluating the return on investment is just another get advantage that Facebook Ads has for lawyers.

Share Your Expertise

Let’s face it, people are using Facebook to be entertained and stay connected with their loved ones. They don’t enjoy being bombarded by advertisements selling products and services.

If you’re going to be using Facebook Ads to attract clients to your law firm, you’ll have to provide valuable information.

If you’re a personal injury lawyer, consider sharing an article like:

  • Car accidents occur daily and studies have shown that most accidents occur because of these major reasons.We discuss 7 reasons how personal injury lawyers help and how you can reduce the stresses that come with getting in an accident.

If your focus is a divorce lawyer, you may want to try:

  • Studies show that children live unsatisfying lives and perform poorly in school when their parents are conflicting at home.We discuss 5 reasons why children can benefit from divorce and live happier, more successful lives.

Providing posts like these for Facebook users allows you to interact directly with prospective clients. Instead of selling your services you can create a relationship that makes you an expert on the legal practice you specialize in.

Build Community Awareness

Even though you are sharing content and providing valuable information, people may not inquire about your legal services right away.

From a consumer’s perspective, it takes multiple encounters with a brand before they make the decision to purchase. With the impacts of marketing and the skepticism of today’s consumers, that number continues to increase.

As you build awareness within the community, you’ll be able to stand apart from other law firms that don’t offer additional information to those on Facebook.

Facebook Ads is just one way to get people to recognize your legal services. You should also consider an Instagram advertising agency as they work hand in hand with Facebook. When people start reading your articles, they may have questions related to their situation. Having other tools on your website, such as a Customer Response Management app, can help answer their questions and set up a consultation at your office.

Check out this article on CRMs for lawyers to use in combination with your Facebook Ad campaigns.

by Marketing, Social Media