Category Archives: Business

Legal Document Software for Lawyers

Imagine having a solution to writing out the same forms, again and again. For lawyers manually inputting information, legal document software may be a new way forward.

Legal document software provides lawyers with the ability to accurately and quickly create legal paperwork. Automation in the legal world may seem like a frightening future. However, when you can save time on redundant tasks, greater opportunities for the firm can be found.

What is Legal Document Software

Legal document software is a modern approach to improving efficiency and workflow at the office. By reducing the workload, lawyers can focus on reducing costs, saving time, and keeping their clients happy. Don’t be confused with legal management software, as this focused primarily on creating important legal materials.

Legal document software provides lawyers with a variety of templates that can be branded, designed, and customized for every client’s need. Templates allow lawyer’s and their assistants to complete tasks in much less time.

Functions of Legal Document Software

Aside from the obvious time-saving benefits of having ready-to-use documents, legal document software provides the following functions:

  1. Document Scanner Tools. If you have to scan your documents, you can easily upload into the program and convert them into PDFs and images to send to clients.

  2. PDF Tools. Since PDFs are a common document format lawyers send to clients, the PDF Tools allow editing, modifying, and adding signatures to legal documents.
  3. Automation Tools. There are certain parts of documents that must be added to every document. By creating a template in advance, these elements can be added to a legal document to save time.
  4. Data Control. Saving and organizing files are easily managed. You can also ensure that newer versions and updates never override previous versions to reuse them again if needed.
  5. Integration Tools. If you have a CRM service or want to send documents directly to your client’s emails, the integration tools allow you to connect your accounts.
  6. Legal Signature Integration. Some legal document software can be used with digital signature tools to create legally binding documents for computers or mobile devices.

Legal Document Software Precautions

Just as you secure your legal documents in locked cabinets and safe locations, you must consider the safety and security of your digital documents. Failing to keep your legal documents safe can lead to some serious legal consequences. Protecting your digital documents from hackers and theft must be a top priority.

To combat comprised data, legal document software offers a range of solutions to ensure you legal documents remain safe. Some may use a two-step authentication (i.e. providing a password and a pin code on your phone) or require a direct portal through a secure channel.

Storage Options

When deciding on which legal document software to purchase, you’ll want to consider whether to have a cloud-based storage or on-premise storage.

Cloud-based storage offers a secure server from the service provider to save and access data. Going back to the previous point, you should check with the service provider to ensure that your data is encrypted, has back-ups, and high-grade security.

These cloud-based products are offered via subscription license. You will be expected to pay a recurring monthly fee, or if available, a reduced annual rate. This may seem like an appealing choice as the fees are much less in the beginning.

On-premise storage allows you to manage and store documents directly on your devices. You own the software, instead of subscribing month-to-month, and you may require your own IT support. Keeping your data on private servers and away from your own laptop can prevent a situation where your computer malfunction and all data is lost.

Examples of Legal Document Software

MyCase offers cloud-based document solutions to improve communications with clients and minimize daily legal tasks. It features an intuitive form filling tool with task automation. They also provide solutions for organizing case documents, sending encrypted messages to clients, the one-click firm generated reports, billing solutions (i.e. invoicing and payment collection), and calendaring.

Pricing is just $39 per month for their cloud-based subscription. You can also try MyCase free for 30 days.

Abacus Law provides case management and document automation software. This is a cloud-based service with AES 256-bit encryption. With applications for androids and iOs, you can even access documents from your smartphone. In addition to their automation services, Abacus Law offers a full suite of useful tools such as email management, analytics software, and accounting software.

You’ll have to contact their sales department for a quote or schedule a time to see a demo.

TimeSolv has not only document management solutions and automation but also other tools to manage many aspects of your firm. Their document automation software allows you to create custom files unique to each customer while reducing the workload with custom templates.

They have a sliding pricing scale, depending on the size of your firm, with the starting price being $34.95 per month/timekeeper. You can also try it free for 30 days.

PracticePanther offer legal document solutions for small sized law firms. Their focus is to cut costs and save time for lawyers. They also offer a suite of services such as 1-click invoicing, email integrations, CRM, chat applications, and trust accounting. They offer a secure cloud service following HIPAA compliance.

Their monthly plan starts at $59 per month with a 7-day free trial.

Important Note

Legal document software is not an alternative to creating and managing all documents. The vast number of documents required for lawyers to perform their duties can be too much to convert into digital documents. Digital software should be used primarily to reduce redundant tasks and improve workflow in critical areas of your practice.

Google Ads For Lawyers

Google Adwords is an effective way to turn online web browsers into prospective clients for your law firm.

Google’s pay-per-click (PPC) advertising system uses keyword phrases and displays your ads to those searching for your legal services.

Something to keep in mind, it takes time and money to see a measurable ROI with Google Adwords. You’ll see that considerable planning and research is involved.

As an alternative, Google also offers Adwords Express which a simple solution to setting up advertisements without any worries.

With this article, you’ll learn how to get started on Google Adwords and launch your first lawyer PPC campaign. Once you get the hang of it, you can grow your law firm and provide your services precisely to those who need it.

Understanding Google’s Ad Types

Google Adwords has 4 kinds of ads  you can use to attract clients to your law firm. Those are: Display Ads; Video Ads; Search Ads; and, App Ads.

  1. Display Ads. Google has a network of websites where your ad will be featured. These are the banner ads you see at the top and side of websites.
  2. Video Ads. If you’ve made a promotional video for your law firm, you can use video ads which can attract new clients from YouTube.
  3. Search Ads. These are the ads found at the top and bottom of every Google search.
  4. App Ads. You probably won’t use App Ads since they are focused on promoting an App.

Check out the free PDF: Advertising Tips for Lawyers to get some design ideas and easy-to-use tools to a powerful advertising message.

Getting Started on Google Adwords 

If you’re completely new to Google Adwords, you can contact one of Google’s support team and they’ll walk you through the set up, free. Or, you can continue reading this article to see a step-by-step tutorial to getting started and running your first PPC campaign.

After clicking START NOW you’ll be taken to a signup page. Enter your email address and lawyer website then click next.

If you don’t have a website for your law firm and want one, go here for more information.

After you have signed in to your new Google Adwords account, you’ll be taken to a dashboard displaying an overview of your account.

To set up your first PPC campaign, click on Campaigns then the “+” or “+ NEW CAMPAIGN.

Once you have selected NEW CAMPAIGN, you will be taken to a page to choose the type of ads you want to display.

You’ll notice an additional ad choice for shipping products, this will be irrelevant to you.

For the sake of this tutorial, display ads will be selected.

There are 3 choices of Display Ads: Sales, Leads, Website Traffic.

Depending on the purpose of your campaign, you may want to choose Sales / Leads and create a goal like “Get Phone Calls.”

After you click CONTINUE, there are 3 steps to complete before your PPC campaign goes live.

SELECT CAMPAIGN SETTINGS

Step 1 takes you through the campaign settings such as Campaign Name, Networks, Locations, Languages, Bidding, Budget, Start and End Dates, and Ad Schedule.

Two important sections are the location and bidding.

Setting the location will determine who narrow or wide you want your ads to reach.

As well, bidding determines how much of your budget will be used toward keywords being searched. More information on bidding is provided later in this article.

Bidding for Lawyers

There are different bidding strategies to consider when it comes to targeting prospective clients using Adwords.

Google provides a comprehensive chart detailing all the different bidding strategies here.

If you’re looking to get the most phone calls to your law firm, choose Maximize Conversions (be sure to set the goal on the previous page to “Get Phone Calls”

You should use the Enhanced CPC if you want Google to automatically increase your bidding when it will improve conversions or decrease your bids if it is less likely to convert.

NOTICE: The search terms Lawyer and Attorney are the most expensive search words for Lawyers. Bids can range up to $100 for a single click.

As you gain more experience with Google Adwords, you can experiment with the different options to see which settings give you the best ROI.

When you are finished selecting your campaign, click SAVE AND CONTINUE.

SET UP AD GROUPS

When you are setting up an Ad Group, focus on one purpose. In this example, we choose NYC Lawyer as the Ad Group with a range or related keywords:

If you put keywords without “ ” (i.e. NYC Lawyer) your ads will be displayed to less specific searches (e.g. Is Bernie Sanders a NYC Lawyer?).

If you put “ “ around a keyword (i.e. “NYC Lawyer”) your ads will be featured to those using that keyword in their search (e.g. Most affordable NYC Lawyer).

If you use [ ] around a keyword (i.e. [Affordable NYC Lawyer]) your ads will be displayed only to those who search the exact same keyword, (i.e. Affordable NYC lawyers).

CREATE ADS

If you’re unsure which keywords to use, try Google’s Keyword Planner.

Once you have chosen all the right keywords related to your law firm or goal, you can start creating ads.

Here you can test a range of different copy. If you clicked the “Enhanced CPC” Google will soon use the ad getting the most clicks and conversions.

When you’re satisfied with your ads, click SAVE & CONTINUE to review everything.

Landing Pages for Your Google Adwords

The “Verification URL” is used to send people who click your ad to a contact page or location on your website with your phone number and any additional contact information.

If you don’t have the ability or budget to change your website to send traffic onto a specific webpage, you don’t have to.

There are landing page softwares provided by companies like LeadsPages and ClickFunnels which allow you to easily design a place for visitors to go after clicking your ads.

Check out the free PDF: Advertising Tips for Lawyers to get some design ideas and easy-to-use tools to a powerful advertising message.

Getting started with Google Adwords can be a little overwhelming. If you keep reading, you can learn about Google Adwords Express which makes the setting up advertisements easy and worry free.

Google Adwords Express

Google Adwords Express (AWE) is a simplified version of Google Adwords that automatically manages your online ads. All you have to is set up a campaign and your ads will be featured for a month.

Before you can use, you must first register your law firm on Google My Business Listing (GMB).

With GMB, you can create a free marketable tool for your law firm. Start by submitting your law firm’s location and other business information. Once your account if verified (you’ll receive a verification code in the mail) you can help potential clients find your business and learn more about your services.

Now that you have a GMB listing, you can create a new AWE campaign.

After selecting your GMB listing, there are 3 easy steps to get your ads up and running:

Start by picking a goal.

  1. Do you want prospective customers to call your law firm?
  2. Visit your law firm?
  3. Take a specific action on your website?

After choosing one, you’ll be requested to “Pick Goal”

The next step allows you to choose your location and the range around it to target your ads. If you’re law firm operates in various locations, you can select “In specific cities, states or countries.”

After you have chosen your location and range, you can define your service using keywords prospective clients may be searching for.

Example. Law firm, Defense lawyer; etc.

The next step requires you to write the ad.

Once you have crafted your ad, you’ll have to confirm your phone number:

The last step requires you to determine your budget. You determine your daily budget which will be calculated into a per month maximum.

You will only pay when your ad has been clicked on and when your budget is spent your ads won’t display until the next day.

You can set up a budget as low as $1.64 USD per day up to $76.32 USD per day.

Clicking next will take you to a review page where you can check the detail of your ad before it goes live.

If you haven’t set up a payment method, you’ll have to submit your credit card information to finalize your ad.

GOOGLE ADWORDS VS. GOOGLE ADWORDS EXPRESS

If you’re unsure about the differences between Google Adwords and Google Adwords Express, here’s side-by-side comparison:

Google Adwords Google Adwords Express
BENEFITS Pay only when your ads are clicked Pay only when your ads are clicked
SETUP Advanced features requiring: keyword selection, bid pricing, and account structuring Minimal management: simply setup your ads and let them run
EASE-OF-USE Can be difficult for new users Easy to use
REQUIREMENTS Adwords account + Credit card Adwords express account + Google My Listing + Credit card
KEYWORDS You choose all your keywords + phrases You choose some of your keywords + phrases; Google will come up with more related to your ad
AD FORMATS Search Network, Display Network, Shopping Ads, Video Ads, Universal App Ads Search Network on via Google, Google Maps, & Partner Sites
REACH Reach potential clients in any geographic location Reach potential clients in any geographic location
MIN. BUDGET $0.01 per Day $1.63 USD per Day
MAX BUDGET N/A $76.32 USD per Day

SUMMER OF GOOGLE ADS

Google Ads has incredible potential to drive prospective clients to your law firm’s website. If you’re looking for something quick and simple to gets ads running online, try Google Ads Express.

Whether your goal is to drive readership to your blog, a following to your social accounts, or phone calls to your office Google Ads is a budget friendly solution for your business.

As an alternative, Facebook Ads allows you to tap into social media to drive more referrals and clients to your law firm. Read Facebook Ads for Lawyers.

Check out the free PDF: Advertising Tips for Lawyers to get some design ideas and easy-to-use tools to a powerful advertising message.

In this eBook is packed you get sample ads, advertising resources, and other marketing strategies you can use to boost your law firm.

Types of Lawyers

If you’re trying to find a lawyer to solve your legal problems, you’ll likely realize that there are many types of lawyers. The range of Legal services can make it difficult to determine which one you need for your specific situation.

You won’t find a lawyer that can fix all problems because most lawyers will specialize in a specific area of law. The type of lawyer you need will depend on the legal problem you have.

Since there are so many types of lawyers this guide will cover the most common practices to help you choose the right lawyer for your legal needs.

Personal Injury Lawyer

An injury is defined by law as an injury to the body, mind, or emotions. The laws covered by this type of lawyer include Civil and Tort Law. Tort law involves cases that result in injury but is not considered to be a criminal offence.

Personal injury lawyers focus on obtaining compensation from damages caused by other parties. The range of injuries include professional malpractice, car accidents, workplace injuries, slip and fall accidents, dangerous products, and more.

Intellectual Property Lawyer

Intellectual property covers a range of creativity that comes from the mind. These include the inventions, artistic work (visual and literary), lawyer websites, symbols, images, designs, and names used for financial purposes.

Intellectual property lawyers work with these original creations to secure patents, trademarks, copyrights, and licensing agreements. Intellectual property lawyer require significant skill when drafting documents to protect the rights of creators.

Immigration Lawyer

One of the common tasks of an immigration lawyer is to assist immigrants in obtaining citizenship in a new country. In addition, these lawyers will protect immigrants and prevent them from being deported.

Immigration lawyers also provide legal advice and support regarding the appropriate visas required to work in different countries. For some countries, obtaining citizenship can obtain several years, having an immigration lawyer makes the process much more efficient.

Criminal Lawyer

Criminal lawyers, also known as criminal defense lawyers or public defenders, help individuals, companies, and other entities charged with a criminal offense. These offenses may include domestic violence, physical abuse, sex crimes, drug crimes, theft, fraud, and more.

Criminal lawyers can provide bail bond hearings, trial defense, plea bargains, revocation hearings, appeals, and post-conviction remediation. In addition to these legal services, the work required from criminal lawyers include investigating cases, interviewing witnesses, researching case law, building a defense strategy, negotiate for lesser charges, advocate for their defendant, and much more.

Medical Malpractice Lawyer

Medical malpractice lawyers are specialized in dealing with situations of malpractice. These may include a bad or wrong diagnosis, surgery gone wrong, doctor committing fraud, obtaining the wrong prescription, and doctors breaching patient confidentiality.

Medical malpractice lawyers are also able to protect medical professionals if they are being sued for malpractice.

Family & Divorce Lawyer

Family and divorce lawyers deal with many of the legal aspects of marriage. Whether you need a prenuptial agreement or planning for a divorce, these are the lawyers to go to.

In addition to dealing with divorce, these lawyers handle sensitive cases dealing with child custody. The decisions this type of lawyer has to make require incredible interpersonal and listening skills while dealing with these sensitive situations.

Bankruptcy Lawyer

If you’re struggling financially and considering filing for bankruptcy, having a consultation with a bankruptcy lawyers would be the first step. This type of lawyer provides advice and information regarding your eligibility for bankruptcy.

Bankruptcy lawyers also provide information regarding alternatives for bankruptcy and types of bankruptcy.

Business Lawyer

A business lawyer, also known as a corporate lawyer, covers a range of legal services such as employment, intellectual property, tax compliance, mergers and acquisitions. These lawyers specialize in areas like startups, small businesses or large enterprises.

The duties required by some business lawyers include drafting legal documents or dealing with lawsuits filed against a business. These are transnational lawyers (dealing with negotiation and employment terms) and litigation lawyers (handling lawsuits when a company violates the terms in a contract).

Estate Planning Lawyer

This type of lawyer helps their clients with their estates, assets, and other important legal actions when someone passes away or becomes incapacitated. Estate planning lawyers draft legal documents like trusts, wills, and deeds.

In addition, estate planning lawyers focus on taxes and tax implications for their clients.

Civil Rights Lawyer

Civil rights lawyers protect the rights of citizens. Their purpose is to protect against discrimination and harassment based on physical or mental disability, religion, race, gender, nationality, age, sexual orientation, or gender identity.

Civil rights lawyers also protect the rights and freedom of thought, conscience, speech, expression, the press, and religion. Whenever someone’s rights have been violated, this type of lawyer will recover damages in the court of law.

Entertainment Lawyers

While there are some overlaps with an intellectual property lawyer, this type of lawyer focuses solely on representing clients in the entertainment industry. Entertainment lawyers work with artists, employees, companies and solo entertainers in film, music, radio, television, theater, and video games.

An entertainment lawyer typically drafts contracts, negotiate deals, and handle any intellectual property issues.

Digital Media and Internet Lawyers

Focusing on internet law, these lawyers handle all kinds of legal issues from the digital world. Digital media and internet lawyers handle cases like ensuring compliance with internet laws, privacy complaints, and advising on the use of trafficking tools.

Public Interest Lawyer

Public interest lawyers work toward furthering the interest of the general public or significant segments of it. The work required from these lawyers include broad topics such as environmental protection, child welfare, illegal discrimination, and domestic violence.

Public interest lawyers work with the general public who may not be able to afford private legal support. This type of lawyer is known to have one of the lowest lawyer salaries and they often work for NPOs of government agencies.

Law Firm Management Software

If you want to improve the efficiency and operations of your law firm, having a good quality law firm management software can help. Whether you want to automate payments, increase security of client documents, or an easier client intake system, there are a range of management software available.

Here you can explore the features, benefits and prices of the best law firm management software available to guide you toward choosing the right system for your law firm.

Top Features of Law Practice Management Software

Not all law firm management software are the same. The following is a list of features you can find in certain software solutions.

  • Accounting – Manages your payroll, accounts, billing, receivables, and creates financial reports.
  • Billing and Time Tracking – Records your billable hours and transactions.
  • Case Management – Provides your with a central database that can check for statute of limitations and conflicts of interest. You can use this software solution for quick searching, task management, and phone messaging.
  • Customer Relation Management (CRM) – Track, store and relay e-mails and messages to clients. Create an automated messaging system to send reminders to clients and more.
  • Docketing and Calendaring – Allows you to schedule appointments, meetings, court appearances, deadlines, etc., by day, week, month and year.
  • Document Assembly – Creates automated templates for legal documents which can be simple letter heads to complex legal documents.
  • Document Management – Connects files and links to a word processing application and your attorney website.

Benefits of Having a Law Firm Management Software

There are numerous benefits for using a law firm management software. Here are a few:

  • Increased Efficiency. The tasks between lawyers and support staff can be coordinated, recorded, and managed with ease. You can set deadlines and delegate duties to staff appropriately.
  • Time Saving. By linking all contacts, tasks, appointments, important dates, and notes in an easy to access format for cases and scheduling.
  • Improved Organization. Instead of relying on cabinets of files and papers, you can securely store information in searchable archives. Retrieving important information about your clients and cases become quick and easy.

List of Law Firm Management Software

  • Clio. Clio is an all inclusive law firm management software with many practical tools to run your law firm. Clio provides tools for invoicing, billing, calendars, time tracking, reporting, accounting, and management for cases, clients, and documents. Their Starter Plan goes for $39 per user / month.
  • Bill4Time. Bill4Time is a dedicated time tracking software that allows you to track time accurately and efficiently. You can use your laptop, mobile phone, or tablet to track time with your clients and bill them accordingly. Getting started is as low as $25 per month.
  • Lexicata. If you’re looking for an easier solution for client intake, Lexicata is a Customer Relationship Management software. Lexicata allows you to keep track of prospective clients, send follow up messages, and increase your chances of obtaining new clients. Pricing is customized and based upon the size of your law firm.
  • MyCase. MyCase is a professional case management software that lets you manage your cases, track time, automate billing, and communicate with your clients. MyCase aims to improve efficiency between lawyers and their clients by providing an intuitive all-in-one platform to manage your law firm. MyCase is available for $39 per user / month.
  • Firm Central. Developed by Thomson Reuters, Firm Central is a powerful cloud based law firm management software. They boast strong security features to give you peace of mind with your confidential client information. You can use Firm Central to manage your documents, contacts, calendar, legal research, time tracking and billing. Their pricing starts at $40 per user / month for their basic package.
  • FilePro. If you’re looking for a powerful law firm management software, FilePro is packed with features to make your legal service run smoothly. With management tools for document assembly, activity based pricing, conflict checking, time tracking, trust and office accounting, and workflow processes, FilePro can be tailored to maximize your firm. FilePro offers a free trial or you can obtain a quote for your law firm.
  • SmartAdvocate. If you’re looking for a state-of-the-art Plaintiff’s personal injury case management software, SmartAdvocate would be your choice. This law firm management software was designed by active, practicing, personal injury lawyers and paralegals. You can use SmartAdvocate to manage all your cases, access them anywhere through the cloud, and improves productivity at your law firm.
  • Lawcus. Lawcus is a simple and legal practice management software that provides everything you need to run your law firm. From work automation to document assembly, Lawcus has a range of tools to improve the efficacy at your law firm’s office. Pricing starts at $34 per user / month.
  • App4Legal. App4Legal focuses on providing your law firm with an intuitive way to track your data, manage your processes, and access your data anywhere. This law firm management software operates on a secure cloud server and starts at a very affordable price. To get started with App4Legal it’ll cost you $10 per user / month.
  • Case Master Pro. Case Master Pro is a unique law firm management software because of it’s additional debt collection system. You’ll also have access to a series of tools for case management, billing, accounting, administration, custom reporting, document management, and an integrated payment dashboard. You’ll have to contact their sales team to receive a quote for your law firm.

Hesitant To Get Started?

If you’re hesitant to invest in these law firm management software, you can start by signing  up for a free trial. You can give each system a try and if you find it makes your law firm much more efficient and effective, you can make the investment and purchase it. The following legal management solutions offer a free trial: Clio, Bill4Time, MyCase, Firm Central, FilePro, App4Legal.

Law Firm Accounting Software

Whether you’re a solo practitioner, a small law firm, or a large legal enterprise, there is a law firm accounting software that’s right for you.

Accounting software for law firms allows you to record and process accounting transactions. Each software differs however you can find a range of services such as accounts payable, receivable, ledgers, payroll, balance sheets, invoicing, purchase orders, billing, and more.

Use the following list of law firm account software solutions to compare features, benefits and pricing to choose the best one for your law firm.

AbacusLaw

AbacusLaw is a leading technology solutions provider for both legal and accounting professionals. Some of the features you can enjoy with AbacusLaw are:

  • Billing
  • Invoicing
  • Payroll processing
  • Calendaring
  • Time tracking

You can customize one of AbacusLaw’s accounting software plans with case management and other professional solutions. One feature that makes this law firm accounting software unique is that they offer solutions by area of practice and type of law. If you’re a bankruptcy lawyer, employment lawyer, criminal defense lawyer, or practicing another area of law, AbacusLaw has a custom software for you.

You’ll have to contact AbacusLaw for pricing or you can sign up for a free demo.

Bill4Time

Bill4Time is used by thousands of legal practitioners accessing their end-to-end mobile-ready legal time billing software. Here are some of the exclusive features you can use with Bill4Time:

  • Time tracking
  • Online invoicing
  • Payment tracking
  • Matters management
  • Trust and IOLTA accounting
  • Document management

Bill4Time uses a secure, 256-bit data encryption to ensure your sensitive information remains protected. You can purchase a industry specific Bill4Time platform that incorporates the American Bar Association Task Codes, LEDES for exporting and conflict of interest checking.

You can use Bill4Time for 30 days and afterward you can choose one of their plans which start at $12 per month.

LegalFiles

Although not a dedicated law firm accounting software, LegalFiles is a comprehensive software solution to be used alongside any accounting software you choose to use. LegalFiles management features are superior when compared to other accounting software solutions on this list. Here’s a few of the things you can do with this:

  • Matter management
  • Phone messaging
  • Response tracking
  • Document and text searching
  • File notes and management
  • Automated task scheduling

LegalFiles is used by legal departments, law firms, insurance companies, university legal departments, and governmental agencies. They are a secure and effective legal software solution for all-in-one legal management. As well, they do have an optional e-billing and invoicing management solution.

You can try a demo or contact their sales team for a quote.

Clio

Clio was designed to allow lawyers to worry less about their administrative tasks and focus more on time with their clients. Clio provides all the you need to keep your law firm running and they have additional and powerful features beyond their accounting software:

  • Time tracking
  • Billing
  • Invoicing
  • Billing reports
  • Payment management
  • Matter management
  • Trust accounting
  • Lead tracking

Clio includes the option to choose law specific software which is tailored to your area of practice. It uses a cloud based accounting program to keep your information secure and accessible worldwide.

You can try Clio for free or start their entry package for only $39 per user / month.

PCLaw

Developed by LexisNexis, PCLaw is a scalable legal accounting software. The key feature that makes this law firm accounting software stand out is that your pricing is based upon the size of your firm. If you don’t have many clients to begin you can still use PCLaw at a very affordable price.

  • Contact management
  • Client management
  • Case management
  • Matter management
  • Trust accounting

PCLaw has a devoted team of customer service representatives to make the introduction to their accounting software seamless and simple. PCLaw allows you to accurate bill your clients and account for time which would have been lost without using this service.

You can start by contacting an agent to assist with setup, start a trial, or begin with their $39 per user / month package.

LeanLaw

LeanLaw is an accounting software designed by a lawyer. They use a simple user interface that makes timekeeping and invoicing quick and easy to do. Here’s a few of the features they provide:

  • Time tracking
  • Invoicing
  • Billing
  • Calendars
  • Trust accounting

With LeanLaw you can monitor your accounting on the go with their mobile app and dictate input data using their hands free, voice dictation. LeanLaw strives to give you a fully functional and practical accounting software to boost your law firm’s productivity.

Give LeanLaw a try or get started as low as $28 per user / month.

NuLaw

If you’re focused on improving the profitability of your law firm, NuLaw is an accounting software service backed by SalesForce. If you’re unfamiliar, SalesForce is a powerful cloud-based CRM provider dedicated toward increasing sales and revenue. Here’s what you can expect from NuLaw:

  • Intake management
  • Matters management
  • Case milestones
  • Checklists
  • Advanced calendaring
  • Billable hour tracking
  • Invoicing
  • Payment processing

NuLaw also comes with integrated research tools and aggregate data points to create an intuitive dashboards with detailed reports. You can use your dashboard to make real-time decisions to respond to clients accurately and quickly.

You’ll have to contact NuLaw for pricing and a free trial.

Coyote Accounting

If you’re a solo, small or mid-size law firm, Coyote Accounting has a law firm accounting software that might be right for you. Check out their features:

  • Time management and billing
  • Calendaring
  • Financial management
  • Contact Management
  • Document management
  • Business intelligence
  • Custom reporting

Coyote Accounting offers a simple, easy to use solution to enter, track, and manage all the critical data at your law firm.

You’ll have to contact the for a quote and demo.

Advantage Law

Advantage Law has been providing nationwide legal software since 1979. Their desktop software comes bundled with numerous features to assist law firms of any size.

  • Time integration
  • Cost tracking
  • Billing
  • Trust accounting
  • Financial reporting
  • Budgeting
  • Case management

With their expertise and experience, Advantage Law has an easy-to-use accounting software that can be picked up and implemented into your law firm quickly.

Purchasing Advantage Law is a one time licensing fee depending on the product you require. You can also receive full money back guarantee within 60 days if you are unsatisfied with the product.

How To Get Clients As An Attorney

If you’re fresh out of law school, you might consider starting your own law firm. In order to succeed, having the ability to find new clients will become the foundation of your success.

One of the first things you can do to spread the word of your career is by simply talking about it. Whenever you meet new people, let them know you’re a lawyer.

What you shouldn’t be doing is giving away free advice but instead discuss what it is your law firm can do and how they can get in touch with you.

If you want a few more ideas on how an attorney can get clients, here’s a list of ideas to help you grow your firm.

Friends and Family

Your friends and family will be one of the best referrals to help you find new clients as an attorney.

Since they know you best, you’ll become the first person they’ll mention if one of their friends or someone they know needs a lawyer.

If you’re opening a new firm, be sure to send an announcement via letter or e-mail to let everyone know.

Join the Bar Association in Your Community

If you have absolutely no connections, the first thing you should do is join any bar associations of committees in your community. Making connections and building relationships with other attorneys will give others a chance to get to know you and what you do.

Eventually, this can lead to mutual exchanges of clients back and forth. If one of your new connections has a client they can’t help (i.e. your connection is a divorce lawyer looking for legal advice for a car accident) they may refer that client to you.

In exchange, when you get clients at your law firm seeking services you don’t provide, you can refer them to someone in your list of connections.

Develop Your Online Presence

Social media and online browsers are great places to start finding clients as an attorney.

Get started with a website. Having a website allows you to showcase your previous cases, give information about your law firm, and most importantly, let’s visitors know how you can help.

Once thing to consider when setting up a website to find new clients is your domain name. The domain name you choose for your law firm’s online identity should stand out and briefly highlight your area of expertise. Make sure you choose the right domain name for your law firm before going live.

With your newly made law firm website, you can begin to share your knowledge on a blog. Blogging allows you to share content about your law firm in a way that connects with prospective clients dealing with legal problems.

Articles like, “What to do if you want a divorce” or “Steps to take after a car accident” provide information people may be searching. Of course, within articles like those will include “contact a lawyer to start a consultation.” If you’re content marketing is done well, you can use blogs to attract visitors to your website, get them to contact your firm, and potentially increase the number of clients you get.

Social Media

With a blog for your law firm’s website you can begin sharing content on places like Facebook, Twitter, Instagram, LinkedIn. Sharing on these platforms allow you to make direct connections with those who may need your legal services.

As your social media channels grow in size, you can occasionally share promotional posts such as “Get a free consultation” or “You pay if we win!”

Posting frequently on social media is how you’ll stand out online. While this may seem like an added amount of work, your posts have the ability to get new clients organically. An alternative to this would be advertising.

Advertising

Two methods of online advertising for lawyers is Google Adwords and Facebook Ads.

Creating a pay-per-click (PPC) campaign with Google will put your law firm’s website at the top of the search engines. Instead of worrying whether your website is ranking high in the search engines organically, you can use a PPC campaign to put you at the top.

Google adwords uses keywords to match your ads with someone searching for it. For example, if someone was searching for, “attorneys in New York,” having an ad using that phrase will increase the likelihood of it being clicked. However, depending on where you live and what area of practice you are in, Google adwords can be very expensive.

Facebook Ads is another way for an attorney to get new clients. You can modify your ads to target specific groups of people and create a distinct purpose. Facebook ads can be used to grow your social media page or directed toward a contact page or get in touch with your firm.

You can also create ads for LinkedIn and Instagram depending on your practice and how detailed you know your prospective client types.

When using online advertising to push clients to your website, be sure to send traffic to pages that convert. You could end up paying a lot of money if you’re web pages are not created to turn a curious visitor into your next client.

Attorney Lead Generation Services

If you’re not good with technology, social media, or websites, you can use an attorney lead generation service to find new clients.

Total Attorneys and AttorneyBoost are services which allows you access to a pool of people looking for a lawyer. Total Attorney handles your marketing and sends traffic to your website.

Online attorney solutions vary in quality of clients and conversions on your website. Use these with caution.

As an attorney, getting clients is the key to a successful legal practice. How you find clients will require a combination of the above ideas in addition to the methods you discover and learn.

Steps For Setting Up A Virtual Office At Your Law Firm

For a solo practitioner or a small law firm, setting up a virtual office at the office can make legal services run more effectively and efficiently.

A virtual office allows for lawyers to reduce their management and also their marketing efforts. This can help free up time to focus on client cases and other aspects of growing the firm.

If you’re thinking about setting up a virtual office, here are 5 steps to help you get started.

Step 1: Understand your needs

A virtual office can exist anywhere with the common belief that telephone operators from developing are taking calls and working the front desk.

In the legal world, having inexperienced and unprofessional telecommunication companies handle the intaking and scheduling of your prospective client’s can be both bad for your reputation and your business.

There are telecommunication services available that are dedicated to lawyers. They have trained staff that may even be specialized in your area of practice, such as criminal defense or family law.

Alternatives to using a telecommunication service are to add Live Chat to your law firm’s website. In this list of the best Live Chat services for lawyers, you can quickly and easily add a professional button to your website and interact any visitor.

Overall, there are various types of virtual office solutions. Here’s an overview of a few services virtual office service available to lawyers:

  • Customer Relation Management (CRMs)
  • Live Chat
  • Accounting Software
  • Virtual Receptionist

Virtual offices allow you to automate and improve the efficiency of your daily routines at your firm. In addition, with technology trending toward mobile interactions, you can expect to find various solutions you can manage with your smartphone.

Step 2: Consider the Pros and Cons

Establishing your law firm into a virtual office comes with both benefits and disadvantages. If you’re sure this is the right decision for your firm, there must be substantial reasoning and benefits to do so. Here are some of the benefits a virtual office can include:

  • Reduce costs
  • Increased productivity
  • Effective client intaking
  • Flexible employment
  • Operate your intaking 24/7/365

The disadvantages to a virtual office may be difficult to imagine. However, when considering the sensitive information that passes through a law firm, you may want to think twice before outsourcing work to those outside the office. Here are a few disadvantages to establishing a virtual office:

  • Reduce moral in current employees
  • Lack of support
  • Privacy liability
  • Bad for reputation (i.e. outsourcing calls)
  • Security risks

Using technology and outsourced solutions will always alleviate the workload at the office. However short-term benefits may have long-term consequences. Carefully evaluate which services are right for your legal practice.

Step 3: Measure costs

Cost reduction and savings are two major factors that influence the decision to establish a virtual office. Accounting software can provide invoices with the click of a button while tracking cash flow to make taxes easier. Virtual receptionists can handle inquiries at the office and schedule appointments for serious inquiries.

When selecting the services for your law firm, it’s best to shop around. The pricing and features offered with each will vary. There is a competitive market to provide solutions specifically for lawyers and each service will provide similar yet varying options.

If possible, you can start with a trial of their services which is usually free and does not require a credit card.

Step 4: Stick to your budget

When you sign up for virtual services you’ll be locked into a monthly or yearly billing cycle. You’ll have to determine your monthly costs accordingly and select the services that you feel will help your law firm yield the best returns.

There are services that stick to a monthly pricing plan and others that invoice you per client or lead they acquire. If you’re paying per lead, be sure that you are successfully converting those prospective leads into new clients. Otherwise, you’ll be wasting your money.

Step 5: Analyze effectiveness

Even though you have spent a significant amount of time and money investing in potential virtual office solutions, it is best practice to analyze their effectiveness on a quarterly or yearly basis.

If you’re using a virtual receptionist, measure how many new clients they help you acquire per month. Determine whether their services are providing you an improvement to your legal services or simply using up your budget.

Here are a few points to analyze with your law firm’s virtual office services:

  • How many clients does it yield
  • How much time is being saved
  • How are much are costs being reduced
  • How many issues have occurred
  • How often is tech support needed

The ease of installation for more virtual office services may reduce the hassle of finding a talented staff to hire at your firm, taking the time to develop in-house employees can sometimes be worth the effort.

In-house staff can reduce headaches of spending hours on a phone with support teams that may or may not be able to resolve your problems right away. Also, training staff can establish to long-term employees which understand the process of how your law firm functions and can lead to better performance than outsourced solutions.

These 5 steps are just a guideline if you’re thinking about turning your law firm into a virtual office. For solo-practitioners, reducing the number of administrative tasks may be the best option to improve efficiency and effectiveness of your legal services. If you’re looking for the best virtual solutions, check out these law firm management software.